HR and Payroll Software simplify and take care of a company’s payroll system and procedures and Human Resources related topics such as management of the working attendance of the employees. So, people can focus on other works of companies, and do not get bothered about the matters related to HR and Payroll. In this article, we will discuss the benefits and perks of using HR and payroll software for companies.
Do we know what HR and payroll software is?
– It is a software which is created to centralize and automate the human resource tasks and payroll management, without involving manual operation.
– This software increases employee improvement by digitizing payroll, workforce and recruitment management.
Top Ranked HR and payroll software in Bangladesh:
- Zaman IT
- Lines Pay
- Jibika Plexus
- Roopokar
- Soft IT Security
- Gen IT
- Syntech Solution Limited
Let’s discuss the benefits and perks of using HR and payroll software for a company-
Reducing the cost and consumption of paper:
Usually, a company uses sheets, copies, notes and writing pads, etc. paper-based products to record the attendance or leaving information, compensation of workers, the salary of employees with addition and deduction, and company asset or expenditure information. So the number of money is huge behind the purchasing cost of these paper materials. Again, increasing consumption of paper causes harm to nature, as papers are made from softwood or hardwood trees. So by using HR and payroll software, we can save both our company’s money and the nature of the country. For example, Jibika Plexus, HR and payroll software provides a paperless office, like-
- Featuring mobile app of the software so that temporary data need not be printed
- Multi-layer approval and system-based process reduce maximum paperwork
- Digital record of an employer’s whole information
Digital record of an employer’s whole information:
A software deals with HR related work and payroll management has records of an employer’s whole information of a company. Like
- Photo, signature and QR code
- Compensation type
- Salary addition or deduction
- Loan issue or EMI recover
- Evaluation Criteria
- Promotional value
- Attendance record
Here we can realize that a huge number of entities can be recorded by HR and payroll software in digital format, and can be overviewed in any time of emergency.
Reduction of the chances of data misinterpretation:
Data misinterpretation is a very common problem in a company’s regular work schedule. We all know the famous proverb, “man is to err”, so whenever there are human involvements in data interpretation, various problems can take place, such as-
- Value changing (typing 5.000 instead of typing 5,000)
- Error in the calculation (such as multiplying numbers instead of adding them)
- Remove field or any data entry
- Malfunction in using commands
On the other hand, using the software will ensure the correctness of data input and will help to keep a clear managerial image of the company.
Attendance management:
HR and payroll software has options for managing attendance data of a company of the employees and workers. Entries and exits of workers are noted in the digital method so that there is no chance of escaping information of attendance. For example, Jibika Plexus’s procedure of attendance management is-
- Face detection system provides faster and reliable attendance data
- Approval based system is provided
- GPS system to track out the duty
- A calendar is provided for attendance view
More security is ensured than manual involvement:
A company always tries to keep its information restricted up to a minimum level. Sometimes, some information is more sensitive or personal so that the trust issue of preserving this information becomes a burning question for the company. Using an HR and payroll software can make better scenario instead of manual participation, such as-
- Only the admin can fully control over information
- Limited access of users can be ensured
- No chance of information leakage
Report Management:
A very important part of a company is managing official reports of different departments and store them carefully for further requirement. Employees related to reporting management and storing may face problems like health issues, accidents or resignation, etc. Using the software gives benefits like-
- Synchronized storage of reports
- Using entities as the parameter
- Saving time and minimization of labor by automation
Jibika Plexus provides a huge memory system for unlimited business reports for unlimited users.
Clean and synchronized payroll management, attendance management, or asset management by using software for a company:
From the above discussions, we already realized that the benefits and perks of using HR and payroll software in companies are not only helpful for the organizations but also profitable for both admins and employees. Softwares of HR and payroll deal with the main three sections of a company, they are-
| Payroll management | Attendance management | Asset management |
|---|---|---|
| Employee’s Information | Early Leave | Category of assets/ expenditure |
| Salary | Late Leave | Workflow of expenses and assets |
| The Deduction | Public Holiday | Reports of expenses and assets |
| Allowance | Company Holiday |
From this table, we can see that the managerial procedures of HR and payroll software are quite sufficient to cover a company’s human resource-related matters and payroll matters.
The HR department is a very important part of a company, where this department balances the relationship between administration and employees. So in case, there is any imbalance, HR and payroll software are needed to overcome the situation. So a clear concept is important about the benefits and perks of using HR and payroll software.
