HR software is in charge of simplifying, accelerating, and automating the complete HR tasks. It is essential for every growing and established business. It enables organizations to carry out day-to-day HR tasks such as recruiting, retention, and management of employee and HR data. It doubles the company’s productivity and the HR team’s efficiency.
A well-designed HR software lets you optimize the end-to-end HR processes. Your HR department will become more forward-thinker. With strategically enabled good work they now can fulfill every HR functionality on time.
But still the question remains, what exactly HR software do and How does it work?
Well, read ahead to know more.
What is HR Software?
HR Software is a good computerized solution for managing and optimizing the daily human resources works. Overall helps in meeting the HR goals of an organization. HR software makes an efficient workforce so they now can better allocate their time and resources for more productivity, profitability, and affordability.
In today’s market, there is a vast choice and selection of HR applications tailored for any size of the company. Now, most solutions are to be found cloud-based, subscription-based, highly integrative, and customizable to organization needs, goals, and budget.
But how did we get in here?
A brief history of Human Resource Management System
Going back to the 70s, that time the HR department was paper-centric.
HR software technology has come a long way since the 1970s when computers started managing human resources data. From the 1980s HR systems started being used at the enterprise level.
The main revolution of HR systems happened in 1987 when the organization was introduced to client servers rather than mainframes. Such progression covers all the major functions including core HR work, payroll, recruiting, reporting, and so on.
The first arrival of web-based HRMS software was in the 90s. It removed the need for it to be installed locally. It opened up the opportunity to use the software outside the HR people. Since then it started to follow the ‘One size fits all’ mantra
The HRMS landscape continues its development by providing new options and functionality to meet the evolving needs of HR. To stay in all curves, the HR system fully understands your business requirements and matches them with its functionality.
Types of HR software
Understanding the Business Requirements, various types of HR software you will find now.
HRIS Software
It plays an important data-management role by taking care of multiple HR functions. It can seamlessly integrate with your other HR system. It is known as the central database of your total HR system.
Human Resource Management System Software
HRMS software automates the functions of repetitive and time-consuming tasks. Like HRIS it also carries out a lot of core HR tasks and does the overall maintenance work for your organization.
HCM Software
It offers an array of applications to effectively automate the employee acquisition, tracking, and development process. It can also seamlessly integrate with your other HR system and even third-party applications like accounting or payroll.
ATS Software
Applicant Tracking System smoothens the procedure of recruiting applicants. It can process hundreds, even thousands of applicants’ applications in a fraction of time. No need to do manual recruiting or hiring work. It is best first for your HR department recruitment section.
Payroll Systems
Payroll software simplifying the core payroll works. It ensures that employees are accurately paid and on time. It also reduces the chance of inaccurate filling. Suitable software for every accounting firm.
What does HR Software do?
One of the biggest benefits or functionality HR software can provide is reducing the time spent on repetitive tasks. And it allows your HR professional to take more productive responsibility and long-term strategic decisions. The best HR software always comes in a generous size based on company needs. And that’s why HR software solutions vary. Depending on your business goal, total work responsibility, size choose your HR software. One suggestion from our side is Jibika Plexus. It is designed for corporate and industries. Let’s discover what this type of HR software does for your Business.
Better organization of documents
Now people don’t have to maintain files to store the information, which has a 100% chance of getting ruined or misplaced. With HR software now employees can maintain all the necessary information securely in one place. It reduced the need of maintaining multiple unsecured locations for example email, Microsoft excel, or even Google drive. In the middle of thousands of other documents, it can easily get lost. But in the HR software, it’s not the case. It provides better organization support of employee data which can be accessed by any team member, even on the go. It surely enables better security.
Track, Manage and Report employee absences
The best functionality of HR software is its Absence management feature. With the information and data it provides, you can see the total ratio of Sick leave and absence rate. With the data, you can automate the absence report easily which gives you instant analytics.
Instead of using any manual process such as Excel or email, now seamlessly manage absences including recording the primary causes. Having a clear view of all the absences in one place gets you to identify which department and team have the highest rate and under-resources. So later you can take necessary action on that.
As today’s situation only permits remote working, so now organizations can easily track who is off sick and the reason behind that. Also, it gives you the information of employee self-isolation and time off and based on that you can make informed decisions.
Self-service Module
With the self-service feature, now your organization employees, managers, and HR team can manage, maintain, and review their own info. Whenever they want to request sick leave, holidays, or enter an absence reason, they can do that using this feature. It empowers them to update their own personal information. It also gets easily noticed by the managers and gets immediate HR verification which supports engagement in the workplace. Employees can view their other essential information as well such as pay and benefits.
The self-service feature saves valuable time for the managers and employees so now they can invest more time on performance. It streamlined and delegated time-consuming processes and smoothen the following journey.
Send out instant notifications and reminders
Automatic notifications are the best feature of HR software. It sends reminders to the managers for the remaining task and notified them about the future project. So they can easily make advanced decisions. When hiring new employees, this feature helps in the onboarding process. Reminders of any task can be sent out to other team members as well. So before starting the work employees will be aware of their future tasks. It saves time for HR from chasing down the employee for any unfinished task.
This not only reduces the burden but also improves inter-communication and productivity. It assists compliance by informing them to take action at the right time.
Reduce Human errors
Human errors occur due to misplacing any financial and legal documents. And that can cause serious issues. But HR software eliminates the errors to a bare minimum. It automates the daily common processes such as payroll work. With that now, everything in your department will work properly without any mistakes.
Accurate Analytics
Managers need to consistently review and analyze every strategy and information. They always have to be aware of the inner workings as well as their competitors. HR software makes this method more manageable. Its metrics tool allows accurately estimating issues such as employee turnover rate, retention rate, absenteeism, and hiring cost. With accurate data analytics managers now take important business decisions. Such HR metrics tools give businesses the ability to construct effective business strategies.
Better compliant with Federal Regulations
Human errors can result in serious legal and federal complications. No matter what size your business is in, large, mid-sized, or small, every company must comply with state and federal laws. And the numbers are not small. And managing that side by side employee information can be tricky. But HR software introduces the easiest method to manage every aspect of federal regulations. In simple words, HR software keeps your business always on the good side of the law.
With a better combination of efficiency and effectiveness the HR software system always will be there with your organization. With effective implementation of this software, handling time-consuming tasks such as payroll, benefits, attendance, performance, appraisal and much more will be faster. It is one of the valuable investments that a company can make. Such HR software is surely a blessing for a company to take it forward with a profitable approach.
