Employee management can make or break an organization’s success. While a company is unimaginable with its employees, it’s also challenging to ensure accurate attendance tracking, benefits management, and performance evaluation.
Manual employee management processes can increase the chance of making errors, and the task can be tiresome, which will also impact the company’s productivity, morale, and growth. Hence, to avoid such issues that cause poor communication and a high employee turnover rate, the HRIS or Human Resource Information Systems software is there.
It’s an effective solution that integrates multiple layers of HR functions including recruitment, payroll, attendance, and performance. It not only enables the HR team to work smoothly but also facilitates them to make data driven decisions ensuring positive employee experience.
To understand the HRIS software further and its efficiency in mitigating internal organizational challenges, stay tuned for the comprehensive guide on how to solve employee management issues with HRIS.
What Is HRIS Software, and Why Is It Important for an Organization?
HRIS, or Human Resources Information Software, is a complete program that assists an organization in managing HR tasks and streamlining the workforce effectively.
It works as a central database where the organization can store employee information, track attendance, payments, benefits, additional allowances, the general recruitment process, and more.
The purpose of this software is to record employee data, handle financial assessments, generate reports, evaluate performance, and help HR make data-based decisions.
The HRIS information system ensures effective employment management in diverse ways. Here is a list of things you can enjoy with HRIS software.
Storing employee information: The HRIS system allows you to store employee information such as name, NID details, address, job responsibility, employment history, and so on. The database is easily accessible through mobile and web apps whenever you need it.
Tracking time and attendance: Instead of the HR team doing it manually, the HRIS software can automatically track shifts of the employees and calculate their attendance, working hours, leaves, requests for leave, earned leave, and benefits. It helps to quickly record the information and calculate their payable dues on time accurately.
Enable recruitment process: The HRIS system is capable of analyzing data and identifying scopes for new recruitment. Not only that, but with the software, you can generate job postings and application forms, track new applications, conduct interviews, and so on.
Payroll management: As all sorts of information are recorded in the system, the HRIS payroll software can efficiently calculate and process payroll procedures in no time. The procedure will include tax information, benefits, performance bonuses, and deductions so that the employee gets accurate payment on time.
Performance management and reporting: The HRIS helps generate performance reports monthly, quarterly, or even yearly, depending on the company’s demands. Based on the overall performance report, the HR team can set new goals, review employees’ performance, and check the overall company growth to create new strategies for better performance as a whole.
How to Solve Employee Management Issues with HRIS
Depending on the type of company, the challenges are more or less similar in all the companies. From this discussion, you will have a fair idea of how HRIS software can solve employee management issues, streamline the workforce, develop communication systems, and accelerate data-based decision-making procedures.
Here is a list of common employment management issues a company deals with and how you can solve them easily with the HRIS information system.
Inefficient Onboarding and Offboarding Processes
Challenge: The traditional or manual onboarding and offboarding process is often disorganized, time-consuming, and inconsistent. When certain actions need to be taken immediately, the lengthy process and incompetence often take days to organize and manage the matter. It may happen when arranging training schedules, finalizing payments, and ensuring compliance.
Solution: To accelerate the onboarding and offboarding process, the HRIS software can launch structured training programs preparing articulated documents. It can also help recruit new employees and increase the productivity of the entire HR team.
When the software helps to accelerate the process in a structured manner, the chances of errors and risks are minimized, and more importantly, it ensures things are done on time.
Errors in Time and Attendance Tracking
Challenge: Without a doubt, the manual attendance tracking process is prone to errors. There is room for fabrication of the data, which is unfair to all the employees in a company. If the time and attendance tracking is not done accurately, it will directly impact the paychecks of the employees.
HRIS Solution: To solve this time and attendance tracking issue, the HRIS HR system can access the attendance tracking feature. It allows employees to log in to their working shifts, in and out of time, digitally.
Here, the HR team just needs to keep an eye on the timesheets and monitor the performance of the employees. It will also help them minimize errors in processing the payroll and create innovative strategies for time management.
Performance Management Issues
Challenge: The HR team must keep track of the employees’ performance. So, if the employee information is not organized well, it will be difficult for the team to analyze data and provide valuable feedback. Thus, it will impact the employees’ personal development and company growth simultaneously.
HRIS Solution: With the HRIS system, you can easily record employee data in a centralized database. Not only that, you can store their individual data regarding attendance, leave, benefits, achievements, goals, etc. based on this information, the software can make a report that will help the team to analyze, provide feedback and support the employee where required.
Poor Communication and Engagement Across Departments
Challenge: Communication is the key to ensure business growth no matter how big or small the business is. Due to poor communication, misunderstandings may occur inside the office premise which can lead to office politics.
It will also make the employee demotivated and reduce engagement in any tasks. As a result, many companies experience high turnover rate where both the employee and company suffer big time.
Solution: You will be amazed to know that the HRIS platform has features like assigning tasks, sending push notifications, tracking task progress, conducting surveys, and so on.
Depending on what the company requires to learn about the business status or employee performance, the software can assist accordingly.
Moreover, when the employees are reminded about their duties and pending tasks, they can also plan better to finish their jobs on time. The software ensures clear communication between the employees and managers, which will also create a strong bond.
Payroll and Benefits Errors
Challenge: The most challenging mistake a company can make is regarding paychecks. Its the right for the employee to get their due payment on time.
However, when the payroll process is done manually, there is a high chance of making errors which can lead to under payment and create employee dissatisfaction.
Solution: The most astounding feature of an HRIS software is the automated payroll and benefit system. The software can accurately calculate the due payable of any employee including salaries, benefits, performance bonus while deducting their tax values and other factors. It’s a lot of work that the HR team can easily conduct through the software and focus on other more productive tasks.
Performance Analysis and Decision-Making
Challenge: Almost all companies review performance before they take any decision of promotion or demotion for any employees. However, not all of the companies HR team make data driven decision.
Even if they do, there is a chance that they don’t have all the information in hand to analyze precisely. It will take days to weeks for them to conduct for all the employees.
Solution: As the HRIS software records information in a centralized database, it can automatically generate the performance report whenever the company requires it. If you want to conduct surveys from the employee’s end as well, you can also learn about the satisfaction level or issues they are dealing with.
So, from this elaborative data, the HR team can easily make data-based decisions that will motivate the employees to stay focused and aware of the areas in which they need to improve. On the other hand, the HR team can create better employment management strategies for the betterment of the company and the entire workforce.
Final Thought
Undoubtedly, HRIS software has many features other than managing HR tasks or processing payroll systems. It will be a worthy investment if you can integrate HRIS software to streamline the workforce and compliance.
Now that you know how to solve employee management issues with HRIS, it’s time to find the right software to facilitate your company. Choose a robust one that allows you to customize the software as per your requirements.
