An attendance System is a way of tracking employee hours in a business or an organization.
An attendance system in Bangladesh allows an employer to monitor the staff’s total working hours. Arrivals at the office. Early departures. Breaks during work and absenteeism.
Attendance software is specially designed to record worker attendance in real time. It also manages leaves and creates various reports.
The Attendance System in Bangladesh is monitored by HR personnel in an organization. It is assisted with several top-notch attendance software in Bangladesh.
With the right attendance software feature in hand, you can handle crucial functions without hassle. Let’s learn how?
What is the Attendance System?
Attendance System is the advanced attendance software that helps to monitor and manage employees’ productivity hours. In more common sense, it helps to collect employee clock-in and clock-out data.
Instead of keeping a time track manual, now you take help from automated time and attendance. It’s an error-free solution. No chance of time thrift. It offers the benefits of flexibility, cost optimization, and ease of access.
Now if you are contemplating which attendance software to buy. Learn what type of Attendance Software you need for your business.
How many Types of Attendance Systems are there?
Mainly there are 3 types of Attendance Systems. Manual, Digital, and Software-based.
Manual Attendance System:
It requires manually filling out the attendance sheet. The manual attendance system records the attendance of employees in the following ways:
Maintain an Excel sheet:
When an employee enters or leaves the office, that time they need to write down the attendance on the sheet.
Maintain an attendance card:
Same as an attendance sheet. Each employee maintains an attendance card to record attendance.
Digital Attendance System:
Nowadays many organizations have utilized the digital system to record their employees’ attendance. It also comes in several types.
Fingerprint:
Here employees use their fingerprints to enter and leave the office. Here using the fingerprints the system records the clock in and out time.
Face Detection System:
Same to the fingerprint system, the face detection system examines the employee’s face and eyes to record attendance.
Using a PIN system:
Here using the employees’ unique password (it can be letters or numbers) this system works. Employees need to enter that password to record their presence.
Card Punching Machine:
Using the machine, employees need to punch the card in the machine to record attendance.
Attendance Software:
This innovation significantly simplifies the company’s operations. This attendance system helps in the tracking of employees’ working hours.
From the moment they arrived till the time they left. Not only that, but the employer can now track employees’ productivity hours using the software. They can now determine the exact position of personnel using geo-location.
It accurately records the timing. Furthermore, this software is entirely compatible with other management applications. That will be discussed in the later part.
What is the Purpose of the Attendance System?
The Attendance System serves a straightforward purpose. It enables tracking of employee consistency. It is also beneficial to be aware of employees who take unpaid absences. In addition, HR and Accounting Software can employ an efficient attendance management system. The Attendance System serves several important functions, including:
Track employee performance:
The amount of time an employee spends in the office is proportional to the quantity of work the employee performs. This software shares data on employee performance in the organization.
Measure billing hours:
It’s important to be aware of an employee’s working hours. Calculating the total employee’s hours worked is helpful. Knowing how much compensation to provide them will be made easier by this software.
Calculate the absence rate:
By monitoring an employee’s attendance, the absence rate of that employee can be calculated. The management will be in a better position to budget for future costs and when to hire replacement workers for the position.
What are Some considerations for Choosing the Right Attendance System for a Business?
Well, there are a number of things you need to take care of before thinking of the Attendance System. Here we ruled out the most important ones.
Type of your business:
The type of business you operate will determine the specific attendance tracking needs to have. For example, a retail store will have different needs than an office-based company.
The number of employees:
The number of employees you have will determine the scalability. And pricing of different attendance systems.
Employee location:
If your employees are in different locations or working remotely. You’ll need an attendance system that can accommodate this. Such as a cloud-based system.
Ease of usability:
The software should be easy to use for both employees and managers. It should be able to offer real-time and historical data. All in a format that is actionable by management.
Technical support and maintenance:
Consider the level of technical support and maintenance that is provided by the vendor. As well as the cost of any additional support or upgrades.
Scalability and Flexibility:
The system should be flexible enough to adapt to future changes in the organization. It should be scalable to accommodate any growth in employee numbers.
Cost:
Compare the costs of different systems. Make sure to consider the costs of implementation, maintenance, and upgrades.
How Does an Attendance System Track Employee Attendance?
The majority of businesses have implemented employee time and attendance systems. It helps to keep track of their data in the dynamic workplace. To track employee time and attendance, these complete systems have some important modules. Some highlights are leave management, attendance, and timesheets.
- Biometric identification, such as fingerprint or facial recognition. It confirms an employee’s identity and records their attendance.
- QR code scanning. Here employees use their smartphones to scan codes to clock in and out.
- Proximity card or key fob scanning. It uses radio frequency identification (RFID) technology to record attendance.
- Mobile device geolocation. It uses GPS data to confirm an employee’s presence at a specific location.
- Web-based time tracking. This helps employees log in to a website to record their attendance.
- Integrated with the software of time clocks with network connectivity.
- Automatic synchronization with other HR and Payroll Software to generate employee productivity reports.
The technology enables check-in and check-out for employees. It automatically determines their work hours.
Employees can apply for a day off and check their requests. At the same time, managers can approve or deny leave requests directly through the system.
Different tasks and projects can be done easily using this software.
Let’s start with the features to understand how an Attendance System works.
What are the Features of the Attendance System?
You can track employee hours with the help of an attendance management system. It ensures that no rules or regulations are broken. Furthermore, it greatly simplifies payroll. We cover some essential features of attendance management systems, such as:
Management of Absences:
Absence management should be facilitated by a reliable time and attendance system. It should be simple for managers to understand at a glance who is in and who is out. As well as how much overtime and other benefits each employee is entitled to. Even if the absences are unplanned this software records every data to minimize conflicts.
Attendance Analytics in Real-Time:
This aspect must be taken into account when making an investment in an attendance management system. It enables the HR department to instantly determine an employee’s whereabouts. Whether they are at their desk or strolling around the parking lot.
By reviewing employees’ attendance & leave records, supervisors and the HR department can more accurately assess their performance.
In-depth attendance insights:
The attendance Management system is backed with analytics from the employee attendance data. It allows for real-time data access. Now managers make decisions based on accurate and up-to-date information.
Biometric or multi-factor authentication:
The software employs secure methods. Such as fingerprint or facial recognition. It helps to confirm an employee’s identity and record their attendance. Also, robust security measures are in place. It helps to protect employee data and meet any relevant compliance requirements.
Customizable settings:
The software can be customizable to suit specific requirements. You select which features you need for your organization. And the different roles within it.
Mobile Accessibility:
The most fascinating feature of Attendance Software is its mobile accessibility. Make it easy for employees to record their attendance. As well as for managers to monitor and approve attendance.
Automated Data Backup:
Integrating attendance software with payroll and HR software ensures automatic data backup. It helps prevent data loss due to human errors. As it is a completely computerized solution so no chance of any error.
Compliance:
Attendance software helps organizations comply with labor laws. It automated the recording, tracking, and reporting of employee hours. The data from attendance software is also used to comply with certain regulations. Such as Fair Labor Standards Act(FLSA).
Can Attendance Systems Integrate with Payroll and HR Software?
Yes. Attendance software can integrate with payroll and HR software in a number of ways. In order to streamline the process of tracking employee attendance and managing employee information. Some of the ways that attendance software can integrate with payroll and HR software include:
Synchronization of employee information:
Attendance software can synchronize employee information. Such as name, employee ID, and job title, with payroll and HR software. It ensures that the data is accurate and up-to-date.
Automatic calculation of hours worked:
Attendance software can automatically calculate the hours worked by employees. Send this information to payroll software for the calculation of employee pay.
Overtime and lateness tracking:
Attendance software can track when employees work overtime or are late. This information can be automatically passed on to payroll software to calculate any relevant overtime or late payment.
Leave management with Payroll:
Attendance software can track employee leave requests and approvals. This information can be integrated with payroll software. It ensures that employees are paid accurately for any time off taken.
Automatic generation of reports:
This software can generate reports on employee attendance. Such as attendance percentages, absenteeism, and lateness. These reports can be integrated with payroll and HR software to help managers make data-driven decisions.
Single sign-on:
Attendance software can integrate with payroll and HR software through single sign-on (SSO) capability. It allows employees to access both systems with a single set of login credentials.
APIs:
Through APIs, attendance software can seamlessly share data with Payroll and HR software for accurate and real-time data.
How can an Attendance System be Implemented and used Effectively in an Organization?
Most businesses can undoubtedly get help from time and attendance software. But there are some challenges in the time of implementation. So to use it effectively in an Organization you must need to answer a few simple questions.
- Does the Attendance software align with your requirements? Before implementing an attendance system, it’s important to identify your specific needs and requirements. This includes determining which types of attendance tracking will be needed. As well as what types of reports and analytics will be required.
- Have you chosen the right system? Based on your requirements, research and compare different attendance systems. It helps to find one that best meets your needs.
- Can you set up and configure the system? Once you’ve chosen an attendance system. Set it up and configure it according to your organization’s needs. This may involve integrating the system with other existing systems. Such as HR and payroll software.
- Do your employees and managers need training? If required, yes. Provide training for all employees on how to use the new attendance system. As well as for managers on how to access and interpret the reports and analytics.
- Have you tested the system? Before rolling out the new attendance system. Test it to ensure that it is working correctly. Make sure all employees and managers are able to use it effectively.
- Have you monitored and reviewed the system? Once the system is in place. Regularly monitor and review the attendance data. It helps to identify any issues or areas for improvement.
- Automatic synchronization with other HR and Payroll Software to generate employee productivity reports.Do you ensure regular maintenance? Regularly check for software updates and perform system maintenance as needed.
- Do you encourage the use of time and attendance software? Make sure that employees know the importance of accurate and timely attendance tracking. They understand how the system benefits them and the organization.
- Have you encountered any changes? If there are any changes in the organization that may affect the attendance system. Such as changes in regulations or shifts in the workforce. Communicate with the employees and managers and update the system accordingly.
- Have you taken any action for continuous improvement? Continuously analyze the data provided by the attendance system. Use it to make data-driven decisions. It helps to improve the organization’s processes and ultimately increases productivity.
10 Best Attendance Systems in Bangladesh
Now, let us look at our top 10 picks of the Attendance Systems in Bangladesh. All of them can be used by HRs to run smooth attendance management.
1. Gen-IT
Gen-IT is one of the best attendance software in Bangladesh.
The Attendance Feature of the software covers:
- User-friendly and flexible attendance management (manual & fingerprint)
- Recording Office in and out time
- Automate leave counts-early and late
- Tracklist of public holidays
- Generate attendance reports by employee and department
- Download attendance report
2. Jibika Plexus
Jibika Plexus is an outstanding attendance software in Bangladesh.
It has the most advanced Face Recognition technology. It provides the benefit of administration-based central control without the assistance of a software manufacturing company.
For the corporate office, it has a smart fingerprint device. They provide several models of the Time and Attendance system. ZkTeco UFace 800, uFace 302, Face ID (F910), ZkTeco F18, and others are among them.
This top Attendance software feature covers:
- A Quicker attendance method
- Integrate with HR and Payroll Software
- Customizable options for Businesses
- Auto attendance generates
- Unlimited shift roster management
- Corrections on approvals
- Tracking duty via GPS
- Internal audit management
- Attendance in calendar view
3. SMART HRM
Smart HRMS is a powerful web-based attendance software with full automation catering to multiple HR needs.
The Attendance software solution comes with hardware to increase the organization’s proficiency.
The Attendance Feature of the software covers:
- Daily Attendance Management
- Leave Management
- Generating reports
Additionally,
SMART HRMS provides an Automatic Real-Time Biometric Attendance System along with the software. The Device confirms the Fingerprint matching of users and sends the data by Wi-Fi/GPRS to the Cloud Server. And processes the information hassle-free.
4. Roopokar
Roopokar is another good-featured Attendance Software in Bangladesh.
It comes with an additional feature of using the Bangla language. It eases the users with comfort.
The Attendance Feature of the software covers:
- Attendance Management
- Leave Management Module
- Bulk attendance report upload facilities
5. Optimal IT Limited
Optimal IT Limited is the best-suited attendance software in Bangladesh that meets to serve mid to large-sized businesses.
The system permits capturing info from any time recording device like manual or biometric.
The Attendance Feature of the software covers:
- Manual input for attendance management(both single and by department)
- Generate, edit, and delete types of leaves relevant to your business like, Earn Leave, Sick Leave, Casual Leave, Maternity leave, etc.
- Early out, Late out reports generate facilities
6. LinesPay
LinesPay is an attendance software that works with centralized attendance policies and methods.
It is an innovative solution for managing time and attendance.
The Attendance Feature of the software covers:
- Movement Tracking of Employees
- Attendance Data Synchronization for instant access to attendance figures
- Auto Data Retrieval from Third Party
- Management of Overtime
- Late Supervision
- Tracking employee work shift rosters
7. Zaman IT
ZAMAN IT HR and Attendance software is known as “Smart Pay”.
With attendance features, users can easily manage the attendance of their workforce.
The Attendance Module of the software covers:
- Customized attendance management
- Attendance summary
- Attendance data process and upload system
- Management of Overtime
- Late Supervision
- Tracking employee work shift rosters
8. PI HR Solutions
PI HR Solutions is an automated solution for attendance and people management. It is an integrated software to ensure the best service for attendance tracking.
The Attendance Module of the software covers:
- Customizable for different attendance policies
- Setup global holidays on calendars
- Historical attendance info records with a predefined layout
- Attendance analysis
- Employee card tracking
9. SPARK
SPARK is the most dynamic and advanced human resource and attendance management software in Bangladesh.
The Attendance Module of the software covers the following:
- Employee Attendance tracking
- Support in allocating shifts
- Employee rotation based on holidays
- Attendance analysis
10. Amar Sheba
Amar Sheba is a time attendance management software in Bangladesh.
This system software transfer hour worked accurately to decrease any extra hassle
The Attendance Module of the software covers:
- Finger detection attendance data sync feature
- Face detection data sync function
- ID punch data sync processing
- Efficiently track attendance time
- Manages attendance data and employee profiles
Conclusion:
Today organizations are coming out of their traditional methods for maintaining employee attendance. Switching to web-based or cloud-based attendance software reduces the burden of HR activities.
So, considering the workforce management in Bangladesh you can try any of our top 10 recommendations.
This 10-attendance software will help your organization in managing a smooth payroll process.
